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Home > Vendor Information > Everything you need to know about being a vendor

Everything you need to know about being a vendor

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Exhibitor Name Badges:
Submit company name and names of individuals for name badges to traci@themateshow.com. Names must be submitted by January 25, 2019. All name badges will be hand printed for names not submitted by this date.
To help keep costs down, please turn in your name badges and lanyards at the end of the show to the MATE office or leave on your table.

2019 Move-in Times:
If your booth is in the Expo Center: Tuesday (Feb. 12) and Wednesday (Feb. 13) 8 a.m. to 5 p.m.
Your move-in time is located on the map to the right.
Vendors with hand carried items may move in from 8 a.m. to 10 a.m. on Thursday, February 14th.
Please notify the MATE office if you are moving in at a time different than listed for you.
PLEASE check-in at the office of your building when you arrive at the show (the show office locations are marked on the map.)

If your booth is in the Montana Pavilion: Wednesday (Feb. 13) 8 a.m. to 5 p.m.
Vendors with hand carried items may move in from 8 a.m. to 10 a.m. on Thursday, February 14th.
Please notify the MATE office if you are moving in at a time different than listed for you.
PLEASE check-in at the office of your building when you arrive at the show (the show office locations are marked on the map.)

Shipments to arrive during move-in:
Please make sure you have your company name, building and booth number written on the shipment.
Company Name, Booth Number
Expo Center or Montana Pavilion (depending on your booth location)
308 6th Avenue North
Billings, MT 59101

Security:
24-hour security begins Tuesday, February 12th at 6 p.m. and runs until Sunday, February 17th until 9 a.m.

Equipment:
If you forgot something it can be ordered at the show from us at (406) 651-0440 or K & J Convention Services at (406) 442-3238 or email: office@kjconventions.com

Anything with a Gas Tank:
The Fire Marshall requires any vehicle left in the buildings to have their gas tanks at 1/4 tank of fuel or less.

No canopies or tents

Parking:
Trailers may not be parked in the main parking lot in front of the Montana Pavilion. Trailers left here WILL BE TOWED!

Exhibitor Lounges:
Take a break from your booth to catch a quick breather. Enjoy free coffee, pop and cookies available in both lounges.
In the Expo Center, a smaller, warmer lounge is located in the north east corner of the Expo Center Building.
Sponsored by: Pepsi

Vendor Social Hour:
Have some fun with fellow vendors after the close of show hours. Meet new people, catch up with old friends. Enjoy Free beer, pop & light snacks. Thursday and Friday starting at 6:05 p.m. in front of the beer garden in the Expo Center
Best of Show Awards Presented Thursday
Sponsored by: KGHL AM 790 and 94.7 FM

Tear Down:
Vendors that tear down early will forfeit their booth location. Tear down starts at 5:01 p.m. Saturday, unless requested by management.

Booth Prices:
Size of Booth/s before Sept. 1 after Sept. 1
1-2 10x10' booth $560 $590
3-4 10x10' booths $535 $570
5-10 10x10' booths $510 $540
11+ 10x10' booths $485 $510
Corner Booths $1235 $1310
Outside 15x15' $350
Home & Health 6x8' booth $350 $375
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